Property Management Coordinator

City of Springfield

PROPERTY MANAGEMENT COORDINATOR

Pay Grade: 125

FLSA Status: Exempt

Bargaining Unit: OPEU

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Community Services Manager, coordinates the planning, marketing, purchasing, selling, leasing, maintenance, and recordkeeping activities for City-owned property. Performs related duties as required.

Essential Duties

1. Coordinates a program to sell City-owned lots, which includes: negotiating single and multiple lot sales; signing sales agreements; determining terms and conditions of sale; preparing program budgets, policies, and procedures; and developing advertising campaigns.

2. Implements property management and marketing plans to include marketing and maintenance of City-owned property; interacts with investors, developers, and finance and real estate representatives in transactions regarding City property.

3. Negotiates leases for City-owned property; monitors and manages lease agreements, maintenance, and other contracts for City property; oversees the ongoing maintenance and repair activities for leased property.

4. Interacts with consultants, developers, appraisers, other City departments, citizen committees, and business and community representatives, in order to prepare long-term use, development, and marketing plans for City-owned property.

5. Prepares, coordinates, and monitors the program budget for property management functions associated with the General Fund, Bancroft Redemption Fund, Booth Kelly Enterprise Fund, and the Development Projects Fund.

6. Represents the City in negotiating right-of-way and other land acquisitions, and easement agreements; adheres to established procedures in processing land donations to the City; participates in relocation processes.

7. Prepares written and oral reports on property management activities; provides report information to the City Council or citizen advisory committees, as required; responds to public inquiries regarding City-owned property and property management activities.

8. May provide lead direction for support staff assigned to the property management program, to include training, and assigning and reviewing work.

9. May participate in Department economic development efforts that include City-owned property.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Thorough knowledge of the principles and procedures of property acquisition, sales, leasing, and management; considerable knowledge of real estate practices and terminology, to include financing and financial analysis for a wide variety of property types; knowledge of agency contracts, disclosure requirements, representations and deed restrictions; knowledge of real estate law and procedures, to include negotiation and sales, and escrow, closing, conveyance, and recording procedures; knowledge of cooperative real estate transactions, procedures for subdividing and partitioning property, competitive market analysis methods, and landlord/tenant law; knowledge of budget preparation and monitoring techniques; knowledge of report writing principles; knowledge of grant program requirements and procedures; ability to coordinate the development of long-term property use and marketing plans; ability to develop and conduct a property sales and advertising program, to include: interaction with prospective developers, builders, and home owners to negotiate single and multiple lot sales, and staging a tour of homes; ability to work effectively with attorneys, financial, and real estate professionals, and prepare financial and legal documents with negligible errors; ability to represent the City favorably in performing the duties of the position; ability to draft and monitor contracts; ability to provide the necessary guidance and lead direction for co-workers; ability to communicate effectively in oral and written formats, to include group process facilitation; ability to utilize spreadsheet and database systems sufficiently to perform assigned duties; ability to interact harmoniously with co-workers, other agencies, community professionals, and the public; ability to organize work, and maintain control in a fast pace environment; ability to travel as required.

Experience and Training

Completion, or equivalent, of a job-related four-year college degree program, plus related work experience, typically four years of progressively responsible experience in property management, development, and sales, or real estate, municipal finance, or land management. Additional related experience may be substituted for half of the required education, or any combination of experience and training that provides the required knowledge, skills, or abilities.

Licenses and Certifications

Certification as a Real Estate Salesperson from the Oregon Real Estate Agency.

Certification in Oregon Real Estate Property Management from the Oregon Real Estate Agency.

A valid Oregon driver's license at the time of appointment.

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