Police Property Clerk

Rev. 9/97

City of Springfield

POLICE PROPERTY CLERK

Pay Grade: 212

FLSA Status: Nonexempt

Bargaining Unit: SPA

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the supervision of a Bureau Commander, and the lead direction of the Property Controller, receives and releases items of physical evidence and other property, and maintains necessary records. Performs related duties as required.

Essential Duties

1. Enters property information on found, seized, recovered, and/or released property into a regional computerized property system; assists the Property Controller in the maintenance and security of the evidence room and the impound lot.

2. Searches for the owners of property that is secured in Property Control; obtains their addresses, and forwards letters regarding the status, and possible return of property; may telephone the owners in lieu of, or in addition to, a letter.

3. Responds to inquiries from the public regarding lost, stolen, and recovered property.

4. Operates vehicles to pick up and deliver property and paperwork to other criminal justice agencies to include the State Police Crime Laboratory; may purchase or acquire department equipment or supplies relating to assigned responsibilities.

5. Submits recommendations to the Property Controller regarding the auction or destruction of unclaimed or impounded property, following the court release of evidence, and/or inability to locate property owners.

6. Participates in the preparation and scheduling of a City auction for the sale of unclaimed property; prepares statistical and narrative reports related to property auctions; provides clerical support for the department's handling and disposal of seized, hazardous materials.

7. Acts in the absence of the Property Controller; may respond to major crime scenes, and take the necessary action to maintain the integrity of evidentiary materials.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Knowledge of the procedures and methods used for the secure maintenance, storage, and disposal of evidential property; knowledge of the role of evidence in criminal investigation and prosecution; knowledge of the importance of accurate recordkeeping; knowledge of report writing techniques; ability to learn those property control procedures that are unique to the department; ability to learn the regional automated property recordkeeping system; ability to control the storage, disbursement, and disposition of evidence; ability to maintain confidentiality and attention to details; ability to type sufficiently to perform the duties of the
position; ability to interact effectively with co-workers, property owners, court officials, other agencies, and the public; ability to complete accurate, understandable, timely reports; ability to function effectively under adverse conditions that include a complete range of unpleasant crime scenes; ability to travel as required.

Experience and Training

Related work experience, typically two years in law enforcement, or the inventory control of sensitive material. Two years of college, with coursework in criminology or a related field may be substituted for one year of the experience, or any combination of experience and training that provides the required knowledge, skills, and abilities.

Licenses and Certifications

Appointees must possess a valid Oregon driver's license at the time of appointment.

Conditions of Employment

Police Department employees hired after June 1986, must refrain from the use of tobacco products while on duty.

Employees performing the duties of this position after December 1992, may be subject to random drug testing.

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