Payroll Technician

City of Springfield

PAYROLL TECHNICIAN

Pay Grade: 27

FLSA Status: Nonexempt

Bargaining Unit: Nonunion

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Budget/Treasury Manager, performs a variety of paraprofessional payroll, and benefit-related accounting duties, for City employees. Performs related duties as required.

Essential Duties

1. Prepares, balances, reviews, and corrects a wide variety of data entry and financial reports and records for accuracy and timely processing; prepares and completes Citywide payrolls, maintains all payroll records and reports, and responds to related inquiries and special problems.

2. Ensures appropriate enrollment status for employees, retirees, and terminated employees enrolled in COBRA, in a variety of medical, dental, retirement, life, flexible spending, dual coverage, and disability plans, so that costs are properly calculated, allocated, and posted.

3. Prepares, balances, and submits all quarterly and annual tax and employee benefit reports, and submits all necessary payments.

4. Balances payroll journal entries, reconciles the general ledger account for payroll payables, and prepares necessary journal entries.

5. Notifies terminating employees of COBRA rights, enrolls them according to established procedures, and maintains related account balances.

6. Provides technical assistance to employees, departments, and retirees in matters relating to payroll and benefit-related accounting processes, and recommends procedural changes; provides payroll and benefit information to new employees.

7. Coordinates with the Human Resources Department to ensure that specific payroll activities comply with employee benefit requirements; generates billings to reflect changes in medical plans.

8. Participates in the design and development of payroll and employee benefit-related accounting systems, and recommends related procedures, formats, sequences, and content.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Knowledge of paraprofessional accounting and payroll practices, methods, and procedures; knowledge of related statutes and regulations; knowledge of the relationship between payroll operations and employee benefits programs; ability to provide routine interpretations of guidelines; ability to utilize spreadsheet and database systems sufficiently to perform the assigned duties; ability to prepare accurate accounting reports as required; ability to maintain a variety of accounts, ledgers, and journals; ability to communicate effectively, and provide a wide range of information in oral and written formats; ability to work effectively with co-workers, retirees, other agencies, and the general public.

Experience and Training

Related work experience, typically four years of increasingly responsible paraprofessional accounting experience to include at least one year in a large payroll operation. A job-related two-year degree may be substituted for up to half of the non-payroll experience, or any combination of experience and training that provides the required knowledge, skills, and abilities.

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