Management Analyst 2 (purchasing & expenditure control)

City of Springfield

MANAGEMENT ANALYST 2 (PURCHASING/EXPENDITURE CONTROL)

Pay Grade: 125

FLSA Status: Exempt

Bargaining Unit: OPEU

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of a Senior Management Analyst, performs complex analytical and administrative duties in support of one or more programs, to include citywide purchasing and contracts administration, citywide expenditure control and monitoring, and related program development, implementation and coordination. Performs related duties as required.

Essential Duties

1. Coordinates citywide Purchasing activities by establishing purchasing standards and practices, reviewing and approving contracts, developing specifications, preparing RFPs and awarding bids, negotiating prices, terms, and conditions with vendors, and training employees in correct purchasing procedures; coordinates the surplus equipment disposal program.

2. Reviews and approves all City contracts for goods and services; maintains standard contract forms and formats, and provides the necessary assistance to departments to ensure consistency.

3. Monitors departmental and/or project budget expenditures; works with departments in controlling department expenditures; participates in budget preparation and administration.

4. Utilizes computers and various programs to store, retrieve, compile, and analyze information; communicates with other employees and other agencies using electronic mail applications; may serve as the project, or the program, computer contact person who works directly with the Department of Information Services.

5. Prepares complex, and technical reports of research and analysis for purchasing, contract administration, expenditure control, and department or citywide activities.

6. Serves in a liaison capacity with other divisions, departments, program representatives, other agencies, and members of the community; participates in meetings, conferences, hearings, and seminars.

7. Provides training, and technical information and assistance to assigned staff, other employees, other agencies, vendors, and community groups.

8. Monitors legislative changes, and potential changes, for impact on program or department activities; may participate in discussions with the City Attorney or the City Council, and recommends an implementation plan, or an official response to proposed changes; may recommend changes to the City Code, and/or Public Contracting Administrative Rules.

9. Prepares correspondence for various sources, to include the City Council; may draft responses for the supervisor's and/or department manager's signature; may serve as the primary representative for a program, project, or department.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Considerable knowledge of purchasing regulations, principles, methods, and standards; considerable knowledge of program-based budgeting methods and regulations, to include expenditure control procedures; considerable knowledge of contract administration principles; considerable knowledge of organizational analysis methods, techniques, and procedures; considerable knowledge of program development, planning, and implementation procedures; knowledge of current computer capabilities and applications, as they relate to the duties of the position; ability to coordinate a citywide purchasing program; ability to administer contracts, and provide the necessary guidance for departments; ability to analyze information and reach acceptable conclusions; ability to prepare, monitor, and administer program budgets, to include expenditure control responsibilities; ability to complete timely, accurate, understandable reports; ability to utilize word processing, spreadsheet, database, and network operating systems sufficiently to perform assigned duties; ability to learn processes, regulations, laws, and ordinances that are unique to the organization and locale; ability to communicate effectively in oral and written formats; ability to interact harmoniously with co-workers, other agencies, elected officials, vendors, and the general public; ability to satisfactorily represent the program, the department, and the City; ability to travel as required.

Experience and Training

Completion, or equivalent, of a job-related four year college degree program, plus related work experience, typically three years of progressively responsible professional experience in the coordination and development of purchasing programs, budget preparation and monitoring, and contracts administration. A job-related Master's Degree may be substituted for one year of the required experience, or any combination of training, education, and experience that provides the required knowledge, skills, and abilities.

License

Appointees must possess a valid Oregon Drivers' License at the time of their appointment.

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