Management Analyst 1

City of Springfield

MANAGEMENT ANALYST 1

Pay Grade: 123

FLSA Status: Exempt

Bargaining Unit: OPEU

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of a department manager, performs professional analytical and administrative duties in support of one or more programs, to include budget preparation, grants administration, and program development, implementation and coordination. Performs related duties as required.

Essential Duties

1. Completes professional analyses of budgetary, organizational, management, policy, and legal issues, and recommends courses of action; completes a variety of research and program development activities; advises management staff on fiscal and program policy matters.

2. Coordinates the activity of programs, sub-programs, and special projects; may provide lead direction to the staff assigned to one or more of the aforementioned activities; may serve as professional staff support to a department director or other manager.

3. Monitors program or department budgets for accountability within revenue and/or expenditure transactions; administers contracts with significant impacts on the General Fund, Dedicated or Revolving Funds, or Capital Improvement Projects; may be involved in the preparation, review, and decision-making processes for contract RFPs.

4. Utilizes computers and various programs to store, retrieve, compile, and analyze information; communicates with other employees and other agencies using electronic mail applications; may serve as the department, or the program, computer contact person who works directly with the Department of Information Services.

5. Prepares technical reports of research and analysis for budget, program, department, or citywide activities; may prepare interim and final project reports.

6. Serves in a liaison capacity with other divisions, departments, program representatives, other agencies, and members of the community; participates in, and may facilitate, meetings, conferences, hearings, and seminars; may participate in labor negotiations.

7. Provides training, and technical information and assistance to assigned staff, other employees, other agencies, and community groups.

8. Reviews legislative changes and potential changes for impact on program, division, or department activities; prepares an implementation plan, recommendation, or an official response to proposed changes.

9. Prepares correspondence for various sources, to include the media; may draft responses for the department manager's signature; may serve as the primary representative for a program, project, or department, or act officially in the absence of a manager.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Knowledge of organizational analysis methods, techniques, and procedures; knowledge of program-based budgeting methods; knowledge of program development, planning, and implementation procedures; knowledge of grant and contract administration requirements; knowledge of computer capabilities and applications, as they relate to the duties of the position; knowledge of communication techniques; ability to analyze information and reach acceptable conclusions; ability to prepare, monitor, and administer program budgets; ability to coordinate program activities, and make the necessary recommendations for change; ability to provide the lead direction for projects and/or programs; ability to complete timely, accurate, understandable reports; ability to utilize word processing, spreadsheet, database, and network operating systems sufficiently to perform the duties of the position; ability to learn processes, regulations, laws, and ordinances that are unique to the organization and locale; ability to communicate effectively in oral and written formats, to include public speaking before large groups; ability to interact harmoniously with co-workers, other agencies, elected officials, and the general public; ability to satisfactorily represent the program, the department, and the City; ability to travel as required.

Experience and Training

Completion, or equivalent, of a job-related four year college degree program, plus related work experience, typically one year of professional experience in the analysis and development of organizational policies, budget preparation, program coordination, and/or grants administration. An MBA or MPA may be substituted for the one year of the experience, or any combination of training, education, and experience that provides the required knowledge, skills, and abilities.

Licenses & Certifications

Appointees must possess a valid Oregon Drivers' License at the time of their appointment.

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