City of Springfield

COURT SUPERVISOR

Pay Grade: 33

FLSA Status: Exempt

Bargaining Unit: Nonunion

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Finance Director, organizes, plans, coordinates, and supervises the administrative support activities for the municipal court. Performs related duties as required.

Essential Duties

1. Coordinates court activities by interacting with judges, court staff, police staff, attorneys, defendants, other departments, and other governmental agencies.

2. Participates, as a team leader, in court arraignments, warrant preparation, and docket setting activities; supervises the scheduling of court caseloads, and ensures the timely processing of pending cases.

3. Supervises the work of Court Clerks; assigns, evaluates, trains, hires, and disciplines employees as necessary.

4. Monitors the operations of municipal court to ensure compliance with all local, state, and federal statutory requirements; administers City policies and established court procedures.

5. Completes the more difficult, sensitive, and/or technical tasks that arise in the municipal court support operations; may provide technical and secretarial support for the municipal judges.

6. Prepares and administers the budget and financial control systems for the municipal court program; monitors the collection, receipt, and transfer of fines, monies, and other funds that pass through the court system.

7. Maintains records and files using automated and manual methods; enters and retrieves data using various computer systems; completes reports of court operations as required.

QUALIFICATION REQUIREMENTS

Thorough knowledge of the regulations, statutes, procedures, and policies that apply to municipal court operations; considerable knowledge of supervisory principles and techniques; knowledge of budgeting and financial recordkeeping methods; knowledge of computer systems as they relate to municipal court operations; ability to organize, coordinate, and supervise the work of assigned staff; ability to complete the more difficult, sensitive, and/or technical tasks; ability to serve as an effective liaison for the municipal court; ability to prepare and monitor the municipal court budget; ability to understand, interpret, and explain laws, regulations, policies, and procedures; ability to utilize available computer systems and records; ability to complete accurate, understandable reports and documents; ability to interact harmoniously with assigned staff, judges and attorneys, other City employees, other agencies, and the general public; ability to communicate effectively orally and in writing.

Experience and Training

Five years of experience in the administrative support of court operations, with at least two years in a supervisory capacity. An Associates Degree in a related field of study, may be substituted for up to two years of the non-supervisory experience, or any combination of experience, education, or training that provides the required knowledge, skills, and abilities.

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