City of Springfield

COURT CLERK

Pay Grade: 513

FLSA Status: Nonexempt

Bargaining Unit: OPEU

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Court Supervisor, performs clerical court work involving the monitoring and processing of financial and quantitative transactions of court cases to include accounts payable/receivable, dispersal of fees, and record balancing. Performs related duties as required.

Essential Duties

1. Performs varied clerical and technical work, and maintains court case records by reviewing and posting all relevant information; coordinates with other co-workers, judges, attorneys, other City departments, other agencies, and the public.

2. Completes financial tasks involving the monitoring and processing of transactions to include the following: cash receipting, records balancing and reconciliation; collects, sorts and posts funds, receipts, and other documents as part of the specific unit assignments and objectives.

3. Participates in the control, issuance, entry, and clearance of warrants by reviewing case records, and entering and removing the warrants in computer files.

4. May collect moneys through telephone and personal contact using knowledge of office collection procedures.

5. Types lists, reports, forms, statements and other numerical information; types memos, letters and other narrative documents as required; enters and receives information using unit computers.

6. Operates office machines to include computers, calculators, photocopiers, FAX machines, and typewriters.

7. Notates Oregon State Bureau Fingerprint Disposition cards when case is completed, and forwards the card to the Bureau and the Police Department; maintains records and files for accessible storage and retrieval.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills, and Abilities

Knowledge of court procedures, rules and regulations; knowledge of filing and general office procedures; knowledge of basic bookkeeping concepts and techniques; knowledge of capabilities of a computer information system as it relates to financial and court recordkeeping; ability to work harmoniously with co-workers, members of the legal profession and other government agencies, law enforcement personnel and the general public; ability to operate unit office equipment to include computers, calculators, photocopy and FAX machines, and typewriters; ability to type sufficiently to perform the duties of the position; ability to maintain orderly records and files; ability to learn City and other organizational structures as they relate to Municipal Court operations; ability to work within the time constraints associated with legal processes; ability to provide consistent customer service in all situations, to include occasionally hostile or abusive citizens; ability to travel as required.

Experience and Training

One year of experience in financial recordkeeping and/or the administrative support of court operations. An Associates Degree in a job-related field, or completion of specific job-related courses in a business school program, may be substituted for all or part of the required experience, or any combination of training, education, and experience that provides the required knowledge, skills, and abilities.

Licenses and Certificates

• Appointees must have a valid State of Oregon driver's license at the time of appointment.

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