City of Springfield

SENIOR COURT CLERK

Pay Grade: 517

FLSA Status: Nonexempt

Bargaining Unit: OPEU

Benefits Summary

GENERAL DUTIES AND RESPONSIBILITIES

Under the general supervision of the Court supervisor, performs varied clerical, financial and technical tasks of a complex nature as part of a team that provides administrative support for the City of Springfield Municipal Court. Performs related duties as required.

Essential Duties

1. Performs varied clerical and technical work of a complex nature; maintains court case records by reviewing and posting all relevant information; coordinates with other co-workers, judges, attorneys, other City departments and other agencies.

2. Completes complex financial tasks involving the monitoring and processing of transactions to include the following: cash receipting, records balancing and reconciliation; coordinates accounts receivable/payable, and collections; orders unit office supplies through departmental channels or by direct purchase, if necessary.

3. Provides technical and functional supervision for the Court Clerks by answering questions, offering guidance, and training staff whenever necessary; participates with court proceedings as required.

4. Participates in the control, issuance, entry and clearance of warrants by: reviewing case records, coordinating with attorneys and other city departments, and entering and removing the warrants in the computer.

5. Coordinates jury activities by compiling juror lists, preparing summonses, weekly jury packets, and jury schedule notifications; serve as jury clerk/bailiff.

6. Utilizes knowledge of information services, equipment and computer capabilities as they relate to municipal court operations, in order to participate in system data entry control, upgrades, enhancements and design; uses job control languages to generate reports as needed; enters and retrieves information via regional and City computer systems.

7. Notarizes affidavits, certified copies of convictions, security release agreements, complaints and other documents, in order to provide varying degrees of legal witness.

8. Types letters, memoranda and forms, to include documents regarding warrants, bail records, correspondence to defendants, jury processes, driver safety programs, and "show-cause" forms; prepares judges' evaluation packets.

9. Notates Oregon State Bureau Fingerprint Disposition cards when case is completed and forwards the card to the Bureau and the Police Department.

QUALIFICATION REQUIREMENTS

General Knowledge, Skills and Abilities

Considerable knowledge of the regulations, statutes, procedures, and policies that apply to municipal court operations; considerable knowledge of administrative support procedures; considerable knowledge of the capabilities of regional information systems as they relate to case management, financial recordkeeping and data entry and retrieval techniques; knowledge of unit ordering, resupply, and purchasing procedures; knowledge of basic bookkeeping and accounting concepts and techniques; ability to provide technical and functional supervision and training for court clerks; ability to work harmoniously with co-workers, members of the legal profession, other City departments, other agencies and the general public; ability to operate office equipment to include typewriters, calculators, photocopiers, and computers; ability to type sufficiently to perform the duties of the position; ability to maintain orderly records and files; ability to perform basic bookkeeping activities; ability to learn City, and other organizational procedures, as they relate to Municipal Court operations; ability to learn regional and City data access methods sufficiently to run reports as needed; ability to work within the time constraints associated with legal processes and court scheduling; ability to communicate effectively in oral and written formats; ability to obtain a commission as a Notary Public in accordance with ORS 194; ability to travel as required.

Experience and Training

Three years experience in the administrative support of court operations and/or legal processes, to include experience with financial recordkeeping and computer information systems. Formal, related training may be substituted for one year of the required experience, or any combination of experience, training and education that provides the required knowledge, skills, and abilities.

Licenses and Certifications

Appointees must have a valid State of Oregon driver's license at the time of appointment.

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